ESI Registration

Provide ESIC benefits to your employees by getting an ESI Registration. 100% Online and safe process.
Transparent process, thorough follow up and regular updates

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    Why should I Use Easebis for ESI Registration?

    Our online bookkeeping services have end-to-end online fulfilment provided by our professional. It’s very simple, completely digital, and available for all 365 days.

    1. Book a slot with our compliance experts

    2. Provide all the required information

    3. Get your company compliances done

    ESIC Registration Online - An Overview

    Employee State Insurance or ESI is a scheme commenced by the Government of India to offer medical, monetary, and other advantages to workers. ESI is managed by an autonomous authority – Employee State Insurance Corporation – which lies under the jurisdiction of the Ministry of Labour and Employment.

    By law, any company that has more than 10 employees mandatorily needs to have ESI. In some states, the number of employees is 20. For employees earning more than ₹21,000 per month, including basic salaries and dearness allowance, the insurance is deducted from their pay.

    Also, taxpayers with a turnover of less than ₹1.5 crore can opt for the composition scheme to get rid of tedious GST formalities and pay GST at a fixed rate of turnover.

    Benefits of ESIC Registration

    ESIC New Registration ensures that employees enjoy the following advantages:

    Medical Aid

    From the very first day of employment, ESI Registration members and their families are entitled to enjoy the benefits of complete medical care and insurance.

    Maternity Aid

    Pregnant women are allowed maternity benefits that are payable up to twenty-six weeks. This period can be extended by 30 days on medical advice. To qualify for maternity benefits, employers are required to contribute their wages for 70 days in the preceding two contributions periods.

    Disablement Benefits

    Disabled employees can get 90% of their monthly salaries as disablement benefits.

    Sickness Benefits

    Absence from work during illness can be taken for a maximum of 91 days per year along with 70% of the monthly wages.

    Dependent Benefits

    In the unfortunate event of the demise of an employee during employment, the dependents of the deceased will receive 90% of his/her monthly salary.

    Old Age Medical Care

    An annual payment of ₹120 ensures medical care benefits for retiring ESI employees or for those who are opting for VRS/ERS.

    ESIC Registration Online Process

    When you choose Easebis for ESIC New Registration, we complete it in three simple steps that take the minimum possible time.

    Form Filling: The ESIC Online Registration form is filled by you completely and the necessary documents are submitted

    Verification: Every detail you provide is cross-checked to ensure there are no errors or omissions made. This may take a maximum of 12 days

    Submission: ‘ESIC registration‘ with ‘ESI application’, within ‘The ESIC registration’ along with other legal paperwork is submitted by us which requires 2 working days

    Your part of the ESIC Online Registration is completed at this point. The government reviews the application and processes your registration. Once granted, Easebis sends you:

    • The 17-digit identification code number
    • Employee insurance number
    • Temporary identity card

    Eligibility/Entities Covered Under ESIC Registration in India

    As per the ESI Act of 1948, all establishments are eligible for ESI registration online provided they fulfil the criteria of having the required number of employees in that state. The entities covered are:

    • Shops
    • Cinemas
    • Movie theatres
    • Medical institutions
    • Hotels or restaurants
    • Newspaper establishments
    • Private educational institutions
    • Roadside motor transport establishments

    Note: For hotels and restaurants, it is mandatory to only offer the service and not have any manufacturing functions. In some states, medical and educational institutes are not included. For newspaper establishments, there is no coverage under the Factory Act.

    Eligibility for ESIC Registration in India

    The general rule to be eligible for (Employees’ State Insurance) ESI registration is to have 10 or more workers. But in some regions, ESI is applicable only if there are more than 20 employees.

    Other eligibility criteria that need to be fulfilled are:

    • Any employee whose gross salary is up to ₹21,000 per month can avail of this with the help of the employer
    • Establishment registered with EPFO
    • The contribution to ESI is 6.5% of the gross salary. It is divided as:
      • 4.75% by the employer
      • 1.75% by the employee
    • For industrial units, where there are chances of occurrence of injury or health issues at the business premise, all employees with a salary less than ₹21,000 compulsorily need to have ESI.

    Documents Required for Online ESIC Registration

    To register for ESI the employer has to submit the following documents along with the application:

    • The registration certificate or license issued by – Shops and Establishments/Factories Act(Required for ESIC online registration)
    • Address proof
    • Rent receipt of the occupied premises, mentioning its capacity
    • Copy of PAN card
    • Copy of bank statement
    • Photocopy of the last building tax/property tax receipt
    • Memorandum and Articles of Association or Partnership Deed registration or Trust Deed registration – depending on the applying entity
    • Photocopy of registration
    • Certificate of commencement of production
    • Registration No. of CST/ST/GST

    Note: For ESI filings, a monthly pay sheet is required for computing the contribution amount for each employee.

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    Frequently Asked Questions (FAQs)

    What are the benefits of ESI registration?

    ESI registration offers numerous benefits, including medical care for employees and their dependents, cash benefits during sickness or maternity leave, disability benefits, and a pension scheme in case of permanent disability or death due to employment-related incidents.

    How is ESI registration different from PF registration?

    ESI registration focuses on providing health and social security benefits to employees, while PF (Provident Fund) registration deals with establishing a retirement savings scheme for employees. Both registrations are separate and independent requirements for employers.

    Can I apply for ESI registration online?

    Yes, the ESI registration process can be initiated online through the official website of the Employees’ State Insurance Corporation (ESIC). The online portal facilitates easy registration, submission of documents, and payment of contributions

    Is it mandatory to renew ESI registration?

    ESI registration does not require renewal. Once an establishment is registered, it remains valid unless the employer fails to comply with the ongoing obligations, such as timely payment of contributions or submission of required forms.

    What is the due date for ESI contribution payment?

    The due date for ESI contribution payment is the 15th of every month. Employers are required to pay their employees’ contributions along with their share to the ESIC within this deadline.

    Are there any penalties for non-compliance with ESI registration?

    Non-compliance with ESI registration can attract penalties, including fines and imprisonment. It is important for employers to fulfill their obligations and ensure timely registration and contribution payment to avoid legal consequences.

    Can ESI registration be canceled or revoked?

    ESI registration can be canceled or revoked by the ESIC in cases where an establishment has not complied with the Act’s provisions, such as non-payment of contributions or submission of false information. It is essential to maintain compliance to avoid cancellation.

    Is it possible to voluntarily register for ESI even if the employee count is below the threshold?

    Yes, establishments or businesses with employee counts below the threshold can voluntarily register for ESI coverage. This can provide additional benefits to employees and ensure their well-being and social security.

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