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Sole Proprietorship Registration

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Proprietorship Registration including GST and Udyam Registration.

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    Why Should I Use Easebis For Sole Proprietorship Registration?

    Easebis has a team of registration experts who can provide complete guidance to register your sole proprietorship.

    1. Book a slot with our compliance experts

    2. Provide all the required information

    3. Get your company compliances done

    What is a Sole Proprietorship?

    Sole proprietorship is one of the oldest and easiest Business Structure to start in India. A proprietorship is a type of business that is owned, managed, and controlled by one person – who is the proprietor. As the proprietorship and proprietor are one and the same, it is very easy to start and there are very minimal compliance requirements.

    As the proprietor and the business are one and the same, a proprietorship cannot have other partners or shareholders. Further, there is no limited liability protection for the proprietor from the business activities conducted in the sole proprietorship. Hence, this type of business entity is best suited for every small businesses with no more than 5 employees.

    Who is a sole proprietor?

    A sole proprietor is the sole owner of the proprietorship business. Hence, a business will be carried forward by making new bank account for the business and GST registration will be done by using PAN and Aadhar of the proprietor. The proprietor is completely responsible for all the assets and liabilities of the business.

    How to check proprietorship status?

    In India, we don’t have to register sole proprietorship. Hence, there is no platform to check the status of a sole proprietorship. However, if a proprietor has applied for GST registration, the GST registration and filing status of the proprietorship can be checked on the GST Portal to confirm the existence of the proprietorship.

    Proprietorship legal entity status and recognition

    There is no separate recognition of proprietorship as a separate legal entity. Hence, the business owner and the proprietorship are considered one and the same for all legal and official purposes.

    Sole Proprietorship Registrations & Licenses

    To run a proprietorship business in India, the proprietor will have to obtain PAN and Aadhar. The proprietor must obtain GST registration, UDYAM registration and open a bank current account. In some states, the proprietor will also have to obtain Shops & Establishment Act registration.

    In addition to the basic requirements above, additional licence and permits may be required depending on the industry, state, and local regulations.

    Advantages of Proprietorship

    Easy registration: Sole proprietorship does not have any formal incorporation or dissolution process – as its the same as the Proprietor. However, to operate a business, the proprietor may have to obtain certain registrations and licenses to be compliant with the laws and regulations of India.

    Lower compliance: As most proprietorship are only registered with government departments like Income Tax & GST, the compliance burden will be lower. On the other hand, entities like LLP or Company are registered with the Ministry of Corporate Affairs and have to file various statutory returns and be audited by a Chartered Accountant each year.

    Simplicity: As there are no partners, shareholders, or directors, the proprietor can easily operate this business with minimal documents and consent requirements. Hence, this type of business structure is best suited for very small businesses.

    Business decision: In a proprietorship, the business owner takes all business decisions. There is no consent or approval required from any other person. Hence, a proprietor can normally take quick decisions regarding his business affairs.

    Complete control: As sole proprietorship is owned only by the proprietor. He/she has complete control over the assets, revenue, expenses and all business operations.

    Disadvantages of Sole Proprietorship

    Funding: This type of business structure relies solely on one persons savings, borrowings and credit history. As there are no other persons are involved in this type of business structure, raising funds from banks will be very hard. Raising equity funds will not be possible – as this type of business entity does not allow for profit sharing or shareholding.

    Personal liability: If a proprietor is unable to pay business loans or taxes, in a proprietorship – the personal assets of the business owner can be attached or encumbered. Hence, in this type of business structure – the proprietor will be held personally liable until all the liabilities are extinguished.

    Business continuity: In case of death or disability of the business owner, the sole proprietorship will be automatically dissolved. Hence, there is will be no business continuity.

    Growth: A proprietorship has various restrictions in terms of fundraising, liability and business continuity. Hence, only very small businesses that are in the unorganized sector operate as proprietorship.

    Unincorporated business: Sole proprietorship are unincorporated businesses. Hence, there is no centralized database available to see if a sole proprietorship is active or inactive. Thus, sole proprietorship entities are mostly classified as unorganized business.

    Registering a Proprietorship Online through Easebis

    You can easily register a proprietorship online through Easebis To register a proprietorship, only the PAN & Aadhaar card of the business owner is required. We can help you obtain the following registrations in less than 15 days:

    • GST Registration
    • UDYAM Registration
    • Zero-Balance Business Current Account with LEDGERS Accounting Software

    Once, you have registered for the proprietorship registration on Easebis please follow the steps below and upload the following documents by logging into LEDGERS.

    • Step 1: Login to LEDGERS using the email address for payment.
    • Step 2: Go to Services Tab & Select Proprietorship Engagement
    • Step 3: Upload your PAN & Aadhar Card Copy
    • Step 4: An Easebis Registration Expert will file the registration application with GST Department, MSME Department and Bank for Current Account.
    • Step 5: Access to LEDGERS Accounting Software is provided for GST invoicing, GST filing and other services.

    PAN Card for Proprietorship Firm

    A proprietorship is not a separate business entity. Hence, there is no procedure to obtain proprietorship PAN card. The PAN card of the business owner is used for the proprietorship.

    Obtaining GST Registration for Proprietorship

    GST registration for a proprietorship will be obtained by Easebis as a part of the service. The following documents are required for GST registration:

    • Permanent Account Number (PAN) of Proprietor
    • Digital Signature Certificate of the Authorized Signatory
    • Consent by Proprietor for obtaining GST Registration
    • Photograph of Proprietor and Authorized Signatory
    • Bank Account Details: A scanned copy of a cancelled cheque with the business entity’s name, bank account number, MICR, IFSC, and branch information.
    • Declaration / Authorization to Authorized Signatory
    • For commercial purposes, the rent / lease agreement should be in the name of the proprietor.
    • Additional documents such as Aadhaar Card, Driving Licence, Passport, or Voter ID in the name of the Owner with the complete address of the premises should also be provided if the address on the ownership document (Property Tax Receipt or Municipal Khata copy or copy of Electricity Bill) is incomplete.

    Obtaining UDYAM Registration for Proprietorship

    Udyam Registration can be obtained online to avail various benefits available for small and medium sized businesses. Once the GST registration is obtained, the Easebis team would help obtain UDYAM registration by submitting Aadhaar card, PAN card and GST certificate to Government.

    Bank Account for Proprietorship

    The bank current account for a proprietorship will be opened in the name of the business owner using his/her PAN. The business owner will have to submit proof for doing business. Any two of the following documents can be submitted to create a current account instead of savings account in the name of proprietorship:

    • GST registration certificate
    • Shop & Establishment Act license
    • License issued by the Registering authority like Certificate of Practice issued by Institute of Chartered Accountants of India, Institute of Cost Accountants of India, Institute of Company Secretaries of India, Indian Medical Council, Food and Drug Control Authorities,
    • Banks may also accept IEC (Importer Exporter Code) issued to the proprietary concern by the office of DGFT as an identity document for opening a bank account etc.

    Obtaining Shops & Establishment Act License for Proprietorship

    From state to state, the process for acquiring a Shop and Establishment registration certificate changes. It is available both online and offline. In most states, Shop and Establishment Act registration can be obtained within 2-3 weeks.

    Timelines for Sole Proprietorship Registration

    A sole proprietorship can normally be registered in India through Easebis in less than 15 days. However, the timelines for registration will vary from case to case depending on the government and bank processing timelines.

    Proprietorship Business Activities

    A proprietorship can undertake any type of business activity that an Indian person can undertake across most sectors and industries. However, there are some activities like banking, insurance, financial services, lending, defence, telecommunication that require specialized approval. In such cases, a company is mandatorily required to obtain various approvals from the Government. Hence, proprietorship business structure only works for business activities that are small scale in nature.

    Compliances for Proprietorship

    The following are some of the compliances that are applicable for a sole proprietorship:

    Income Tax Filing: The business owner of a proprietorship will have to file personal income tax return using form ITR-3 or ITR-4.

    Business Income: Only income tax forms ITR-3 and ITR-4 allow for declaring business income. Hence, all proprietorships will have to file form ITR-3 or ITR-4 to be compliant with the income tax regulations.

    GST Return Filing: If a proprietorship has GST registration, GST return must be filed every month and quarter as per the scheme under which the business is registered.

    TDS Returns: In case the proprietorship is having employees or purchasing goods/services beyond a certain threshold – tax must be deducted at source and TDS returns must be filed every quarter.

    In addition to the above, various other compliance requirements maybe applicable to the proprietorship based on industry and location.

    Proprietorship vs Limited Liability Partnership (LLP) vs Company

    FeaturesProprietorshipPartnershipLLPCompany
    DefinitionUnregistered type of business entity managed by one single personA formal agreement between two or more parties to manage and operate a businessA Limited Liability Partnership is a hybrid combination having features similar to a partnership firm and liabilities similar to a company.Registered type of entity with limited liability to the owners and shareholders
    OwnershipSole OwnershipMin 2 Partners
    Max 50 Partners
    Designated PartnersMin 2 Directors
    Min 2 Shareholders
    Max 15 Directors
    Max 200 Shareholders
    For One Person Company
    1 Nominee Director
    1 Director
    Registration Time7-9 working days7-9 working days7-9 working days7-9 working days
    Promoter LiabilityUnlimited LiabilityUnlimited LiabilityLimited LiabilityLimited Liability
    DocumentationMSME
    GST Registration
    Partnership Deed"LLP Deed
    Incorporation Certificate"
    MOA
    AOA
    Incorporation Certificate
    GovernanceUnder Partnership ActLLP Act, 2008Under Companies Act,2013
    ransferabilityNon TransferableTransferable if registered under ROFTransferable
    Compliance RequirementsIncome tax filing if turnover is more than Rs.2.5 lakhsITR 5Form 11
    Form 8
    ITR 5
    ITR 6
    MCA filing
    Auditor’sappointment

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    Frequently Asked Questions (FAQs)

    What is a Sole Proprietorship?

    A Sole Proprietorship is a type of business entity in which an individual is the sole owner and operator of the business. It is not a separate legal entity, and the owner has unlimited liability for the business’s debts and obligations.

    What are the benefits of registering a Sole Proprietorship?

    The benefits of registering a Sole Proprietorship include easy formation, complete control over the business, and simple tax filing requirements.

    What are the requirements for registering a Sole Proprietorship?

    The requirements for registering a Sole Proprietorship include obtaining necessary licenses and permits, registering for tax purposes, and registering the business name if it is different from the owner’s name.

    Can a Sole Proprietorship have employees?

    Yes, a Sole Proprietorship can have employees. However, the owner is responsible for all employment taxes and liabilities.

    Can a Sole Proprietorship be converted to another type of business entity?

    Yes, a Sole Proprietorship can be converted to another type of business entity, such as a Partnership or a Limited Liability Company (LLC).

    Is it necessary to have a physical office address for registering a Sole Proprietorship?

    Business compliance is important as it ensures that a company operates legally and ethically, and avoids potential legal or financial penalties. Compliance also helps in building the company’s reputation, winning the trust of investors and customers, and attracting new business opportunities. Non-compliance can result in significant legal and financial risks, including fines, lawsuits, and damage to the company’s reputation.

    What are the documents required for registering a Sole Proprietorship?

    The documents required for registering a Sole Proprietorship vary depending on the type of business and location. Generally, it includes identity and address proof of the owner and business registration documents.

    How long does it take to register a Sole Proprietorship?

    The registration process for a Sole Proprietorship is relatively quick and can be completed within a few days.

    What are the tax implications of a Sole Proprietorship?

    A Sole Proprietorship is not a separate legal entity, and the owner is personally responsible for all the business’s taxes, including income tax, self-employment tax, and sales tax.

    Do I need to hire a professional to register a Sole Proprietorship?

    While it is not mandatory to hire a professional to register a Sole Proprietorship, it is recommended to do so if the owner is unsure about the process. Easebis can help ensure that all the requirements are met, and the registration process goes smoothly.

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