Provident Fund - Register Online

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    Why should I Use Easebis for EPF Registration?


    Easebis has a team of registration experts who can provide complete guidance to EPF Registration!

    1. Book a slot with our compliance experts

    2. Provide all the required information

    3. Get your company compliances done

    ESIC Registration Online - An Overview

    Employees’ Provident Fund is a social security scheme that helps employees save a small portion of their salary for future benefits.

    Every company has to offer its employees an EPF online or Employees Provident Fund which is akin to a retirement fund. Provident fund registration online comes under the purview of the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. EPF registration process is mandatory for organizations with total employee strength more than 20. Such employers can opt for online PF registration from Easebis. Companies can register for employee provident fund, in 3 easy steps:

    Free consultation and form filling Connect with a dedicated affiliate for data validation

    Receipt of PF online number

    Benefits of Provident Fund Registration online

    Pension Coverage

    Besides the contribution of the employee to EPF, the employer adds an equal amount which is inclusive of Employee Pension Scheme (EPS). Therefore, EPF online saves you a robust pension.

    Cover of Risk

    In case of instances like illness, demise or retirement, Provident Fund registration helps the dependents of the employee by covering the financial risks they face in such situations.

    Single Account/one EPF Account

    The PF online account can be transferred while switching jobs. Universal Account Number(UAN) linked to the Aadhar will start to facilitate the linking of the previous accounts. It can be carried forward to the new employer instead of being closed down. This uniformity ensures that the rate of return is compounded over the years.

    Emergency Fund

    Emergencies are bound to happen at any point of time in life. EPF amount can be of great help during mishaps, illnesses, weddings and educational expenses. Employees can make claims online.

    Employee Deposit Linked Insurance Scheme

    Any person who has PF online account is eligible for this insurance scheme that requires only 0.5 % of the salary deduction as premium.

    Extended Goals

    The PF account can be extremely helpful for long-term goals like buying a property or setting up a fund for children.

    Checking the EPF balance

    The members who are registered under the UAN portal can get the details which are available at the Employee Provident Fund Organization (EPFO) by just giving a missed call to 011-22901406 from their registered mobile number. If the member’s UAN is linked with the bank’s account number, PAN card or Aadhar number, then the member can easily get the PF online application and previous contribution details Activated members of the UAN can get to know their previous EPFO balance and PF contribution by sending an SMS to 7738299899 from their registered mobile.

    • Step 1: Employees can visit the official EPFO website at https://unifiedportal-mem.epfindia.gov.in/memberinterface to activate their UAN online
    • Step 2: Fill up all the required fields, including UAN, Member ID, Aadhar number, PAN number, etc
    • Step 3: Next, enter your information (name, address, and phone number) and complete the form by typing the captcha that appears on the screen
    • Step 4: The employee will receive an OTP on his mobile device after filling up these credentials
    • Step 5: Validate the OTP and activate the UAN.

    Eligibility for Provident Fund Registration for Indian Employers

    To be eligible for PF Registration, an organisation has to fulfil the following criteria:

    • A factory with a total employee strength of 20 or more
    • An establishment that employs more than 20 persons. Here, the Central Government defines the class of such firms
    • An establishment that has less than 20 workers and has been notified of compulsory registration for not less than 2 months

    Companies with less than 20 employees (Note: Such companies must issue a notice to the Employees’ Provident Fund Organization in 2 months or less than that)

    The employer and the employees of an establishment must mutually agree to apply for PF to the Central PF Commissioner. A notification has to be sent to the Official Gazette from the date of the agreement.

    Every employee is eligible for PF right from the beginning of his employment. The responsibility of PF contribution and deduction is the employer’s.

    What Details Do I Need to Give for PF Registration?

    • Name & address of your company
    • Head office & branch details
    • Date of company incorporation
    • Total employee strength
    • Type of business activity
    • Nature of business
    • Director/partners’ details
    • Employee’s Basic details
    • Employees’ salary details
    • Bank account details of the company
    • PAN card.

    Documents Required for PF Registration Online

    Any business that wishes to apply for PF needs to submit the following mandatory documents:

    • PAN card of establishment
    • Certificate of incorporation
    • Cross cancelled cheque of establishment
    • Address proof that is in the name of the establishment. It can be:
    • Rent agreement
    • Water
    • Electricity
    • Telephone bill
    • Specimen signature of directors and authorized signatories
    • Digital signature registration of the authorized applicant
    • In case of voluntary registration, consent of the majority of employees

    In some entities the underlying may also be needed:

    • First sale bill
    • First purchase bill of raw material and machinery
    • GST registration certificate
    • Bankers details
    • Record of a monthly employee strength
    • Register of salary and wages

    You just need to collect the mandatory documents and send a copy of each document to us. The rest will be handled by the efficient team at Easebis From filing the form to verification processes and legal formalities, we handle it all!

    UAN (Universal Account Number) - EPF Registration

    The organisation updates the KYC documents of its personnel once it has registered in the EPFO portal by creating a Universal Account Number (UAN). Each employee’s UAN number can be used to transfer PF money electronically to a bank account, claim PF benefits, and other things. The following process must be used to activate UAN as the only mandatory step for an employee to take:


    How to Apply PF Online?

    The Provident Fund can be a great support, safety and assurance for employees as it offers a sense of financial security to the employees. It is regulated by the Employees’ Provident Fund Organization (EPFO), which is also one of the most well known and biggest Social Security Organisation in India. They handle huge amounts of financial transactions on a daily basis. The process of applying for the provident fund is also not a difficult task as long as you have a professional to help you sort things out.

    At Easebis, we guarantee that you do not have to go through the legal complexities of registering for PF online. Once we get the required information and the documents, our experts fill the forms accurately and submit them on time. Our team takes the responsibility of follow-ups and delivers you the PF number at the earliest time as possible.

    EPF Online Registration Process for Employers

    • Collect relevant employee data and documents
    • Establishment Registered with EPFO online Registration
    • Register DSC (digital signature certificate) of the employer
    • Fill the application with all employer details
    • Submit verified form
    • Get PF registration certificate & Universal Account Number [UAN]

    Our expert will be your advisors and consultants for EPF registration online and help get the PF number in 5 to 10 business days (not factoring processing time). On the very first consultation, which is free of any charge, you will get the gist of our PF process. When we work on your behalf, we ensure that the PF application is submitted for the organisation in the prescribed format without any errors. We pledge easy working at the most economical prices.

    The EPFO members will be able to keep a tab of their UAN status using online methods. All you need to do is to provide the EPF number and select your state. You will automatically get the UAN status.

    All the individuals will have to activate their UAN if they need access to all the direct/online facilities given by the Employee Provident Fund.

    Who are all Exempted from the Registration Under EPF Scheme?

    Any business or establishment with fewer than twenty employees is exempt from the EPF Act’s requirement that they register. Such businesses can still register under the EPF programme if they so choose. The process will subsequently be known as voluntary provident fund registration.


    How Much Penalty Is Prescribed for the Employer’s Delay?

    S.NoPeriod of DelayRate of Penalty Imposed (p.a.)
    1.Up to 2 months.5 percent
    2.2 to 4 months10 percent
    3.4 to 6 months15 percent
    4.Beyond 6 months25 percent

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    Frequently Asked Questions (FAQs)

    What are the benefits of registering for the Provident Fund?

    Registering for the Provident Fund offers several benefits to both employers and employees. Employees receive a financial safety net for their retirement, as well as the ability to withdraw funds in case of certain emergencies. Employers can ensure compliance with labor laws and demonstrate their commitment to employee welfare.

    Can I register for the Provident Fund online?

    Yes, the government has introduced online registration facilities for the Provident Fund. Employers can complete the registration process, submit required documents, and obtain the PF registration number online, making the process more convenient and efficient.

    What are the documents required for online Provident Fund registration?

    The specific documents required for online Provident Fund registration may vary based on the type of organization and other factors. However, common documents include PAN card, Aadhaar card, address proof, bank account details, and employee details such as their names and salaries.

    Are there any due dates for Provident Fund registration?

    The due dates for Provident Fund registration depend on the specific regulations and guidelines issued by the government. It is essential to be aware of the timelines and complete the registration process within the prescribed period to avoid any penalties or compliance issues.

    Can I make changes to the Provident Fund registration details?

    Yes, it is possible to make changes to the Provident Fund registration details if needed. Employers can update employee information, such as salary revisions or new employee additions, through the appropriate online portal or by following the prescribed process.

    What is the role of the Employer Provident Fund Organization (EPFO)?

    The Employer Provident Fund Organization (EPFO) is a statutory body that manages and administers the Provident Fund scheme. It oversees the registration process, contributions, withdrawals, and other related activities to ensure compliance and the smooth functioning of the scheme.

    How can employees check their Provident Fund balance online?

    Employees can check their Provident Fund balance online by logging into the EPFO member portal. By providing their Universal Account Number (UAN) and registered mobile number, employees can access their account details and track their PF balance.

    Are there any penalties for non-compliance with Provident Fund regulations?

    Yes, there can be penalties for non-compliance with Provident Fund regulations. Employers who fail to register for the Provident Fund or do not make the required contributions may be subject to penalties and legal consequences. It is crucial for employers to fulfill their obligations and adhere to the applicable rules and guidelines.

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